A car that needs no driver, balloons going to the stratosphere internet spread around the world, contact lenses that measure blood glucose by tear for diabetics. Guess who tops all these projects … Yes, yes, Google. Undoubtedly one of the most innovative and ambitious companies on the planet, which left us curious enough to do the following question: how they realize this? Working at Google is a dream of many, but which strategies they use to stay productive and passionate? You will see the following four of which have everything to do with management tools:
# 1 DIALOGUE
Use technology to keep the next team
Google has a legion of fans, including formed by people who work there. But it was not the day to the night that the empire of searches conquered all this moral. With offices located throughout the world, the company had to find a way so that teams could communicate quickly without losing the expressiveness of human contact. And the solution found you know very well: Hangouts, one of the tools most popular video calling in the world.
The big advantage of making a video call instead of a single bond, is that you are being watched (a), and therefore tends to dominate his temptation to check the phone or have a parallel conversation. Not to mention that you can also feel it should be more serious (a) or open (a) as read the body language of someone else. However, in the rush of everyday life, it is not always feasible to make a video call with another person or team. With that in mind, management tools were created to centralize conversations and shared files, and allow access them from any computer, tablet or mobile phone with internet. Thus, teams of a company for the dialogue aligned and harmonized coexistence, just as Google intended.
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# 2 TRANSPARENCY
Dispose of cliques
Every week, every person who works at Google must fill in your Snippets. They are nothing more than a summary of what each held during the week and what it has planned for the next. In addition to giving a sense of accomplishment and encourage the habit of planning, the aim is to create transparency – a concept that many companies adopt and few truly understand.
It works like this: anyone can access other Snippets when spare some time to see if you can contribute in any project or can join forces to invite someone who is working on a similar idea. It is the fight against cliques and ideas that do not go ahead because they die as soon as born: Isolated. It is as a management tool, in which everyone can see what a colleague is working.
Already a startup, if this is the case, it can be even simpler, but no less crucial, encourage this transparency. The PicMonkey, for example, adopted what they dubbed “Daily Standup,” which are daily chats during which each shares three main goals or tasks that will focus, and its obstacles. Thus, anyone can apply to work together and resolve as soon as possible.
# 3 PRIORITIZATION
Gentle your inbox
You know those emails you definitely need not have received? Even Google, which devised Gmail, teams go through that sometimes. But when it happens, the solution is simple: the sacred Ignore button. Just open your Gmail, select the email you do not want to follow, click the “More” button (on the top bar, next to the Bookmarks button) and select “Ignore”.
Another tactic for you not to waste so much time with e-mails is to define the “priority inbox”, which shows the important emails and unread on the list. Just open your Gmail, click the gear at the top right and select Settings. Then click the Inbox tab, and the Inbox Type field, choose Priority Inbox. Click Save Changes at the bottom of the page and see if your emails are no more organized now.
Another idea is to organize your emails tabbed by clicking the gear on top, Set inbox, select Main tabs, Social, Promotions, Updates and Forum, and finally Save. Now, if you decide to change deeply, can replace e-mail between teams by a task management tool where you only receive notifications of tasks that are actually related.
# 4 FOCUS
Set goals before the meetings
“The meetings in Google are significant. Before they happen, everyone knows his goal and, before letting them all always know what tasks must be done and by whom, “says Lisa Conquergood a former manager of the company. She believes that this form is even more important for small businesses and startups, where it is vital to be very clear about who should take care of the next steps.
After all, Lisa concludes, “although the advantage of a small business is that everyone plays various roles and strive to make things happen, it might take two people to start the same job or else no one would do as a thought the other was in charge of it. ”
And once again, the relationship between Google and management tools proves strong enough, since the requirement to delegate tasks through a management tool is precisely configure who can delegate and who can receive. This prevents the old culture of asking for favors is perpetuated and make the focus of professionals at what actually is your responsibility.
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Dialogue + Transparency + prioritization + Focus =Productivity. In other words, everything you most want your team has. And he is thinking about this a demand that was created Runrun.it, the online team management tool that is now present in over 150 thousand companies from 130 countries. Get started now: http://runrun.it