Make effective management of their projects is more than an important competitive advantage. It means make your business more agile, more dynamic and ready to deliver more value to their customers. It is not just large companies that can enjoy these benefits.
Many companies from various fields are adopting project management processes in their day-to-day, how to implement an online project management software for organizing work flow and an overview of production, or have more control over the expenses of an area, or even make better use of organizational resources. Knowing the importance of this strategy, and that many people find that it is a complex and arduous science, suggest some steps to make it simpler.
1. Make sure you have all the detailed design
Perform a scope of the fully detailed design. Start by defining what should be done and what should not. So you do not get lost in a long list of tasks, a recommendation is to ask the client that lists only what is “absolutely essential”. This scope includes intermediate steps, a detailed schedule and a budget. That way you have an overview of the project and can predict future disasters. Here in this post we talk a little more about it.
2. Keep realistic expectations
Make sure everyone on the team, including the client, understand the design limitations. You can complete a task successfully on time and within budget if expectations are reasonable. However, you probably can not do miracles if expectations are unrealistic.
3. Use a project management software
A project management software will allow you to get to see you walk the projects are, following the progress of steps and measuring the costs and time spent on them. Using this tool to project management, the leader can generate reports in real time. And with them at hand so easily, he will have more time to read them and think about new strategies. In addition, all information shared by the team are saved in the system, organized by project. Here’s how it works project management in Runrun.it.
4. Know who is involved
Everyone involved in the project are “stakeholders”. In this group are not only members of the team, but also customers and suppliers. It is important that the project manager knows the interests of all. In the scoping process, the necessary skills are becoming clearer.
5. Embrace your role as leader
It’s your job to get the best from your employees: you’re example, mentor and motivator. It is also the connection with the client, so it should be precise in their communications, both internally and externally. In times of turmoil, be strong, but serene. It’s much harder to be a leader in times of stress, but when your team needs you most.
6. Manage project risks
Set the most likely risks during project planning, so you will already be cautious for certain occurrences. If you see when a risk is imminent, you can take preventive measures to avoid it, or quickly intervene. Be ready to stop a project if the risk make it impractical. Part of his role is to know when things began to go out of the axes.
7. Learn to evaluate each project
Once a project has been completed, it is important to do your evaluation. You can identify what went right and what went wrong, determine what could or should have been done differently, and establish best practices for the future.
Every project involves a series of tasks that must be met by a team, often with limited resources. It seems obvious, but we end up forgetting how complex deal with each part of this process. Since respect deadlines, anticipate hazards and create a flow of information to avoid conflicts temperaments and different expectations. It is precisely why the good project management depends on more than dedication and collective intelligence. It depends on a modern work methodology combined with the technology. A project management tool online as Runrun.it is this and also brings other advantages. Meet the Runrun.it, used by more than 100,000 companies in over 100 countries. Free Check out: http://runrun.it