Project management: The Ultimate Guide

Project management: The Ultimate Guide

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1. Hire the right manager and team for the project

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2. Know the strengths and weaknesses of professionals

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3. Assign a priority order and guidelines for tasks

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4. Track the status of projects and team

5. Hold weekly meetings

6. Manage changes on the way

“Managing changes to the original scope of work is critical to keeping projects on track,” says Jaimin Doshi, principal consultant at AppleTech Consultants. “It is important to analyze the impact of the changes with respect to time, cost and purpose of the project. Changes considered as minor should also be tracked by project managers as implementing and testing those changes could sometimes add up to substantial hours.” To help you, here are the critical knowledge areas of an ideal project management.

 

7. Take a hard line against scope creep

“This is the main cause of projects getting out of control,” says Nick Coons, director of Hyperion Works. However, “spending the time up front to lay the groundwork and clearly define the scope will help keep the project on track,” he says. Moreover, “when the client inevitably makes out-of-scope requests, don’t be shy about telling them that you’ll add their request to ‘Phase 2’ of the project, which will have its own scope and cost.”

 

8. Set goals for every team member and celebrate successes

Creating milestones in the planning phase for you and your team will help you keep track of your progress and also give you a sense of accomplishment when you reach each milestone”, says G. Karthik, project director at Hexaware Technologies. “To celebrate, bring everyone together to have fun, while keeping them excited about the future of the project,” advises Michael Hamelin, chief security architect at Tufin Technologies. For teams that work virtually, acknowledge milestones with smaller gestures, which can be as simple as a congratulatory email.

 

9. Use project management software

“Do not use the e-mail as a project management tool,” says Kent Milholland, president of NeoNexus, for online marketing solutions. Instead, he recommends: “With a software project management, the details of each request are documented without a whole lot of extra effort. Web-based project management allows everyone, from users to programmers, from clients to decision makers, to follow the progress with ease.”

 

As you can see, taking control of projects is strictly related both with productivity and profitability of a company and using a management software. Do you need help to choose one? Test Runrun.it for free and get impressed: http://runrun.it

 

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